Course Description
Learn How To:
Effectively conduct contract administration and manage change
Interpret contracts and recognize terms and conditions that protect or threaten you
Keep contracts and subcontracts on track every step of the way
Modify, terminate and closeout contracts
Apply hands-on systems for performance monitoring and swiftly spot and correct problems
Document a contract administration plan
Just as a chain is only as strong as its weakest link, a contract can be only as strong and as successful as its administration. In this highly practical course, you’ll address all aspects of effective contract administration — from initial award to final closeout. Special emphasis will be given to successful administration of contracts: problem avoidance, day-to-day operating practices, performance monitoring systems, early detection and correction of nonperformance, payment, contract modifications and working relationships.
You’ll learn proven practices for getting contracts off to a solid start, keeping them on track and handling every problem that arises. To obtain maximum benefit from the course, you should have a basic knowledge of the procurement process. For those pursuing a Master’s Certificate in Government Contracting, this is the final required core course, and it concisely integrates all the concepts and techniques presented in the other four core courses.
DAWIA/FAC-C Equivalency:
CON 112 DAWIA and FAC-C Level 1
Agenda
Contract Administration Planning
Steps in contract administration planning
Critical clauses and requirements
Personnel involved in contract administration planning
Delegation of functions
The contract administration plan
Notices and instructions
Postaward Orientation
Need for a postaward orientation
Types of postaward orientations
Planning the orientation
Postaward orientation procedures and goals
Documenting the orientation meeting
Performance Monitoring
Steps in performance monitoring
Determining monitoring level (risk assessment)
Contract types and degrees of risk
Measuring contract performance status
Inspection
Acceptance or rejection of supplies and services
Contractual remedies under the FAR
Problem Resolution
Steps in contract administration problem resolution
Identifying performance problems
Rules of contract interpretation
Secondary rules of contract interpretation
Stop-work orders
Dealing with delays
Claim process
Alternative dispute resolution (ADR)
ADR techniques
ADR philosophy
Benefits of ADR
Life cycle of a dispute
Authority for ADR
FAR requirements
When is ADR not appropriate?
Contract Modifications/Options
Types of contract modifications
Implementing supplemental agreements
Contract scope and in-scope changes
Pricing changes
Constructive changes
Options
Exercising an option
Standard contract clauses for options
Contract Payments
Types of contract payment
Advance payments
Assignment of claims
Assignee protection
Progress payments
Performance-based payments
Commercial financing and Federal Acquisition Streamlining Act
Limitation of cost
Cost allowability
Prompt Payment Act
Elements of a proper invoice
Contract financing and invoice payments
Subcontracting
Contractual relationships between the government and contractors
Privity of contract
Consent to subcontract
Contractor purchasing system reviews
Contract clauses applicable to subcontracting issues
Property Administration
Government-furnished property (GFP)
Property administration
Contractor GFP responsibilities
Disposition of government property
Contract Termination
Types of contract termination
Termination for default process
Factors to consider
Forbearance or waiver
Notice of termination
Termination for convenience process
Contract Closeout
Steps in contract closeout
Quick closeout procedures
Performance evaluations and the contractor past-performance file
Comments
Course Level1Ace RecommendationsUndergraduate 2 credit hoursCourse CPE33Course PDUs28.0Course CEUs2.8