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Introduction to Microsoft Project

  • Overview of project management concepts that apply to Microsoft Project
  • Introducing the Microsoft Project interface
  • Customizing the Ribbon and Quick Access Toolbar

Creating a New Project Plan

Building a project plan

  • Producing a work breakdown structure (WBS)
  • Entering tasks, summary tasks and milestones
  • Estimating and entering task duration
  • Establishing relationships between tasks
  • Working with different types of dependencies
  • Adjusting the project schedule to target specific dates

Scheduling essentials

  • Leveraging manual and automatic scheduling
  • Conceptualizing and identifying the critical path
  • Analyzing and managing the schedule

Optimizing the project plan

  • Implementing lag and lead
  • Applying deadline dates to the project plan
  • Setting, locating and removing task constraints
  • Managing master and subprojects

Controlling Your Project Plan

Configuring calendars

  • Creating new and updating existing calendars
  • Analyzing the relationship between project, task and resource calendars
  • Changing default calendar options

Applying calendars to projects, tasks and resources

  • Assigning calendars appropriately
  • Updating your project plan due to calendar changes

Sharing project calendars

  • Saving calendar changes to the Global template
  • Sharing and organizing calendars

Keeping Your Project on Track

Preparing for tracking

  • Validating the project plan
  • Establishing the baseline

Tracking task progress

  • Identifying key steps in the tracking process
  • Updating the project plan with tracking data
  • Analyzing variance against the project plan
  • Creating graphical status indicators

Troubleshooting schedule problems

  • Reviewing project task updates for timeline problems
  • Resolving issues with the project schedule

Managing Project Resources and Assignments

Creating and assigning resources

  • Defining work, material and cost resources
  • Assigning resources to tasks
  • Utilizing budget resources
  • Configuring resource pools

Managing and tracking resource assignments

  • Troubleshooting resource assignments
  • Investigating and resolving resource overallocations
  • Tracking assignment progress
  • Leveraging the Usage views to manage assignments

Analyzing Project Data and Preparing Reports

Identifying communication needs

  • Defining stakeholder groups
  • Identifying project communication requirements

Creating reports

  • Examining basic and dynamic report types
  • Designing dashboard indicator reports
  • Building custom tables, filters and reports
  • Creating Visual Report templates
  • Automating reporting tasks via macros

Interacting with other applications

  • Sharing data using the Timeline view
  • Overview of collaboration features
  • Employing import and export maps

Introduction to Microsoft Project 2010

  • Overview of project management terms and standards
  • Navigating and customizing the ribbon and user interface
  • Identifying collaboration possibilities with other toolsets

Creating a New Project Plan

Initiating a project

  • Outlining phases, activities and tasks from project goals
  • Identifying and gathering prerequisites for the project plan
  • Producing a work breakdown structure (WBS)

Planning essentials

  • Working through the differences between manual and automatic scheduling
  • Conceptualizing and identifying the critical path
  • Analyzing and managing slack in the project plan

Building a project plan

  • Identifying the relationships between tasks
  • Estimating and entering task duration
  • Sequencing and linking tasks
  • Entering normal tasks, summary tasks, subtasks and milestones
  • Adjusting the project schedule to target specific dates

Optimizing the project plan

  • Working with task link types
  • Implementing lag and lead
  • Applying deadline dates to the project plan
  • Setting, locating and removing task constraints

Controlling Your Project Plan

Creating and modifying calendars

  • Identifying types of calendars
  • Revealing the calendar architecture at project, task and resource levels
  • Updating existing calendars
  • Configuring Project to accurately calculate working and nonworking time
  • Changing default calendar options

Applying calendars to projects, tasks and resources

  • Assigning calendars appropriately
  • Determining updates to your project plan as a result of deploying calendar changes

Sharing project calendars

  • Saving calendar changes to the global template
  • Sharing and organizing calendars

Keeping Your Project on Track

Preparing for tracking

  • Validating the project plan
  • Establishing the baseline

Tracking task progress

  • Identifying key steps in the tracking process
  • Updating the project plan with tracking data
  • Analyzing variance against the project plan

Troubleshooting schedule problems

  • Reviewing project task updates for timeline problems
  • Resolving issues with the project scheduling plan

Managing Project Resources and Assignments

Creating and assigning resources

  • Defining work, material and cost resources
  • Reviewing cost and budget tracking options
  • Handling work resources and assigning them to tasks
  • Creating and managing a resource pool

Tracking with resources

  • Calculating and managing work effort
  • Tracking resource assignments
  • Troubleshooting resource assignments
  • Predicting task behavior
  • Investigating and resolving resource overallocation

Analyzing Project Data and Preparing Reports

Identifying communication needs

  • Defining stakeholder groups
  • Producing a project communication plan

Creating reports

  • Examining basic and dynamic report types
  • Selecting data for output
  • Designing dashboard indicator reports
  • Reporting on deadlines

Interacting with other applications

  • Sharing data with the timeline view
  • Importing and exporting project data
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