"Document, document, document." That's the # 1 rule you follow in HR to protect your organization from legal risk and track compliance with workplace policies.
In everyday practice, that rule means not just paper, but electronic records - and lots of them. From online applications and HRIS/payroll entries to benefits forms and progressive discipline notes, your computers and servers are bursting with millions of electronic files and folders. Add to that your scanned-in paper documents, emails, text messages, intranet/blog posts…and on it goes.
Managing HR offices that are increasingly paperless is very tricky business. Which records can be safely created and stored (or scanned) electronically, and which ones must be kept on paper? What are the safest, most efficient methods for sorting, securing, archiving, or deleting your online files? How vulnerable are these electronic records if you're facing legal claims and lawsuits?Webcast Talking Points
- Which HR records you may create, scan, and store electronically – and which ones you must retain on paper
- Best practices for converting your HR recordkeeping to electronic formats, without inadvertently destroying important paper originals in the process
- Where to store your electronic records, and how to determine who should have access to them
- Your legal responsibilities for managing, retrieving, and backing up these electronic files
- The safest methods for destroying electronic records that you no longer need
- How to handle the unique legal issues that arise with electronic HR files, such as metadata and litigation holds