Course Description
Project managers, contract managers and other professionals involved in the world of contracts must be able to work effectively together and with customers, contractors and subcontractors to accomplish key organizational objectives. Because contracts are developed in an increasingly complex environment, including the rising use of contracted supplies and services throughout government and industry, a solid understanding of the contracting process is critical and can give you an advantage whether you are on the buyer’s or seller’s side.
Get an overview of all phases of contracting, from requirements development to closeout. See how incentive can be used to improve contract results.
This course explores these vital issues from the manager’s perspective, highlighting key roles and responsibilities to give you greater influence over how work is performed. You’ll also discuss actions that can be taken to help ensure that contractors or subcontractors perform as required under the contract.
Lectures are combined with case studies, exercise and negotiation role-playing to maximize the learning experience. Plus, you’ll receive a comprehensive course materials package, including reference materials specific to each unit of the course.
Effective contract negotiation and administration can ensure project success, speed performance, and reduce risks and costs along the way. Discover the keys to contracting from your perspective in this practical course.
Learn How To
- Identify contract components and understand the process from start to finish
- Select the right contract type for your project
- Decipher contract legalese
- Choose the offer that will result in the best value for the buyer
- Agree on objectives, requirements, plans and specifications
- Negotiate favorable terms and make revisions to the contract
- Apply rules of contract interpretation in project disputes
- Administer contracts appropriately, and know when and how to terminate before or upon completion
Agenda
1.The Contract Management Process
a. Contract management definition
b. Description and uses of contracts
c. Essential contract elements
d. Contract management five “Ps”
e. Types of authority
f. Basic concept of agency
g. Contract privity
h. Contract terms and conditions
i. Breach, waiver, and forbearance
j. Contract interpretation
2. Contracting Methods and Contract Types
a. Contracting methods—competitive and noncompetitive
b. Simplied methods
c. Sealed bidding, two-step sealed bidding, competitive negotiation and competitive proposals
d. Reverse auctions
e. Single-source negotiation vs. sole-source negotiation
f. Uncertainty and risk in contract pricing
g. Categories and types of contracts
h. Factors in selecting contract types
3. The Preaward Phase
a. Project goals/objectives
b. Needs assessment
c. Make-or-buy analysis
d. Contract planning
e. Issuing the invitations/solicitations
f. Evaluation criteria
g. Presales activity
h. Bid/no-bid decision
i. Bid or proposal preparation
4. The Award Phase
a. Solicitation and evaluation of proposals
b. Source selection process
c. Evaluation standards
d. Evaluation procedures
e. Contract negotiation and formation
f. Keys to successful negotiations
g. Negotiation objectives and approaches
h. Tactics and countertactics (buyers vs. sellers)
i. Postnegotiation activities
5. The Postaward Phase
a. Key contract administration policies
b. Compliance with terms and conditions
c. Tasks for buyers and sellers
d. Contract analysis
e. Performance and progress
f. Records, files and documentation
g. Managing change
h. Resolving claims and disputes
i. Termination
j. Contract closeout and lessons learned