Course Description
This workshop is designed to give your participants the basic tools you need to initiate and manage their meetings. They will learn planning and leading techniques that will give them the confidence to run a meeting that will engage the attendees and leave a positive and lasting impression. Through this workshop, your participants will learn the needed skills in planning and implementing a successful meeting.
The Meeting Management workshop will explore how to reduce waste and make meetings more efficient. This is a hands-on workshop and your participation will help make it a valuable experience. Use this time to begin the process of developing your skills along with other participants who share the same desire to improve their meeting management skills.
By the end of this workshop, participants will understand:
Planning and preparing
Identifying the participants
How to choose the time and place
How to create the agenda
How to set up the meeting space
How to incorporate electronic options
Meeting roles and responsibilities
How to use an agenda
How to chair a meeting
How to deal with disruptions
How to professionally deal with personality conflicts
How to take minutes
How to make the most of your meeting using games, activities, and prizes
Agenda
Course Core Competencies:
Module 1: Planning and Preparing (I)
Topic A: Identifying the Participants
Topic B: Choosing the Time and Place
Topic C: Creating the Agenda
Module 2: Planning and Preparing (II)
Topic A: Gathering Materials
Topic B: Sending Invitations
Topic C: Making Logistical Arrangements
Module 3: Setting up the Meeting Space
Topic A: The Basic Essentials
Topic B: The Extra Touches
Topic C: Choosing a Physical Arrangement
Module 4: Electronic Options
Topic A: Overview of Choices Available
Topic B: Things to Consider
Topic C: Making a Final Decision
Module 5: Meeting Roles and Responsibilities
Topic A: The Chairperson
Topic B: The Minute-Taker
Topic C: The Attendees
Topic D: Variations for Large and Small Meetings
Module 6: Chairing a Meeting (I)
Topic A: Getting Off on the Right Foot
Topic B: The Role of the Agenda
Topic C: Using a Parking Lot
Module 7: Chairing a Meeting (II)
Topic A: Keeping the Meeting on Track
Topic B: Dealing with Overtime
Topic C: Holding Participants Accountable
Module 8: Dealing with Disruptions
Topic A: Running In and Out
Topic B: Cell Phone Ringing
Topic C: Off on a Tangent
Topic D: Personality Conflict
Module 9: Taking Minutes
Topic A: What are Minutes?
Topic B: What do I Record?
Topic C: A Take-Home Template
Module 10: Making the Most of Your Meeting
Topic A: The 50 Minute Meeting
Topic B: Using Games
Topic C: Giving Prizes
Topic D: Simple Magic