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Certain reimbursements for employee expenses should be treated as expenses, while others should be treated as compensation. The trick is in knowing which is which!

If employee expense reimbursements do not meet IRS guidelines, they may be disallowed as expenses and considered compensation to those employees, leaving your organization responsible for the associated payroll taxes and any penalties.

Learning Objectives:

This training session will help you to recognize – and accurately report – employee expense reimbursements. By attending, you will learn:
  • Outline of the rules and requirements governing expense reimbursements, including best practices for Accountable Plans, Per Diems, and Advance Accounting
  • Best practices for processing expense reimbursements either in payroll or accounts payable
  • Per diems and advance accounting: when are they best used; how to account for them; when they become compensation versus an allowable business expense
  • Recommended procedures for giving employees an advance prior to traveling
  • Best Practices for processing employee expense reimbursements
…and as always, this session will be interactive, so we’ll be able to answer your questions on this topic throughout the presentation!

About Your Speaker

Mindy Harada, CPP, is an employment tax specialist who has over 17 years of employment tax experience as an independent consultant, an employee with one of the Big 4 firms, and as a payroll tax auditor. Ms. Harada previously was the west coast practice leader for the Employment Tax Practice at Deloitte Tax LLP.

Ms. Harada is a frequent presenter on various employment tax topics at APA events and for several payroll service providers on a national basis. She has presented before the Society of CPAs and has also spoken at several Payroll Conferences throughout the country.

PHR / SPHR Credits!

This program has been approved for 1.5 recertification credit hours through the HR Certification Institute. For more information about certification or recertification, please visit the HR Certification Institute website at The use of this seal is not an endorsement by HRCI of the quality of the program. It means that this program has met HRCI's criteria to be pre-approved for recertification credit.

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