Time management shouldn't be a separate activity--it should be an integral part of the way you do things. For this to happen, you need to be able to develop good time management habits and avoid bad ones. An effective use of time also involves managing your environment, managing your use of technology, and managing the time-wasting activities of people around you. Today we are often overwhelmed by the amount of paperwork that crosses our desks, or the number of e-mails that appear on our screens. There is a real danger that we end up being reactive rather than creative, and spend all our time responding to what we have been sent, rather than initiating new ideas. To avoid this, you need to develop techniques for handling paperwork, telephone calls, and e-mails to maximize their value, and minimize their disruptive potential. Technology makes it possible for us to be more efficient--get more done--in many different ways. But you need to make sure that you are really controlling the technology so that it also helps you to be more effective--getting the right things done, rather than allowing it to control you. There are many time stealers. Demands and interruptions from bosses, peers, or customers can prevent you from achieving your goals, and these must be dealt with appropriately. Not all time thieves are external. Most of us are prone to some degree of seemingly harmless procrastination, but this can be the most insidious and dangerous time waster of all.
- Identify the benefits of reviewing how factors within the working environment affect the use of time.
- Apply the file/pass on/throw away/read technique for managing paperwork, in a described situation.
- Identify examples of improvements in the physical organization of the office that can enhance time management.
- Determine to what extent time-saving procedures are used appropriately in specific scenarios.
- Identify the benefits of knowing how to use technology to improve time management.
- Determine to what extent e-mails are properly controlled in a specific scenario.
- Match electronic organizer systems with corresponding situations.
- Identify the benefits of knowing how to avoid time stealers.
- Distinguish between the ways in which inner-directed, other-directed, and autonomous people respond to demands.
- Apply appropriate behaviors to avoid reverse delegation in described situations.
- Apply methods for beating procrastination in a described situation.
- Manage interruptions in a way that manages time effectively in a described situation.
Anyone in business who would like to have more time to do the things that they really need or want to do